Explore the toolkit or return to the Resources page. You may also want to visit our Calculators page.
An effective fleet vehicle strategy is important as it defines your organisation’s approach to fleet management. Your strategy should be a clearly written document that identifies the business need for the fleet, helps secure a fleet that is fit for purpose and sets out how your organisation intends to manage its fleet in the future.
Fleet planning comprise user analysis, selection of vehicles and dealer selection.
Planned vehicle replacement is an important component of the procurement process. You should also consider other issues that will impact procurement related costs such as the timing of the purchase and discounts, as well as the dfferent finance methods.
Losing a vehicle or damage to a vehicle are risks that Fleet Managers need to minimise. Risk can be described as the possible consequence or result of a company’s actions, with negative financial implications. Risk management attempts to control all risks which might have a negative impact on the company. Risk management is not a new concept and has been identified as one of the basic components of management for many years. It should be a pro-active management process that, if utilised by the company, may reduce risks
A fleet manager needs to gather and store information about each vehicle in the fleet in order to administer the fleet effectively. This information includes both permanent data, data changing on an ad hoc basis and runnning costs data.
A number of aspects relates to this topic, namely:
* Fuel cost management
* Vehicle productivity, availability and reliability
* Maintenance management
* Driver management
* Vehicle disposal
Fleet strategy template. Only available to users when we engage in a consulting project.
Wales Audit Office self-assessment tool for public sector organisations. Download the fleet self-assessment tools
Benchmarking. What is the benchmarking process?.
What is Total Cost of Ownership? We subscribe to the TCO princple. Read an article on TCO.
TCO calculator. Only available to users when we engage in a consulting project.
Company car and car allowance policy. Only available to users when we engage in a consulting project.
Light Commercial Vehicle policy. Only available to users when we engage in a consulting project.
Road Freight Transport planning tool. Only available to users when we engage in a consulting project.
Passenger vehicle and equipment application and specification. Download our guideline.
Comparitive Passenger Car Fuel Economy and CO2 Emissions. Visit our Green Fleet management website.
Dealer Selection guidelines. Download our guideline.
The National Automobile Dealers’ Association Dealer Satisfaction Surveys. Visit the NADA website for the latest DSI surveys.
Fleet vehicle financiers. Visit the Southern African Vehicle Rental and Leasing Assocation website to view the directory of Fleet Management and Leasing members
Finance options. Download a comparison of finance options
Finance payments. Link to the WesBank vehicle repayment calculator
HP10B Financial Calculator. We recommend that a fleet or transport manager should own a good financial calculator. Contact us to buy a financial calculator.
Excel spreadsheet. Knowledge of financial formulas are essential to any fleet or transport manager. We offer training Excel spreadsheet training for fleet or transport managers.
Risk Management concepts. Download a discussion document of risk management concepts.
Driver training. Work-related road accidents are much more expensive than many employers realise. The cost is much more than the maintenance bill for the vehicle and much less might be covered by insurance than normally assumed. Many organisations also support advanced driver training as it has been shown that this kind of training will improve the ability of drivers to avoid accidents. Read the article about advanced driver training that appeared on the Arrive Alive website.
Contact us to arrange advanced driver training for your organisation.
Automobile Assocation of SA calculator. Access a basic calculator to determine vehicle operating cost.
Fuel calculator. Fuel consumption estimates
Technologies and Approaches to Reducing the Fuel Consumption of Medium- and Heavy-Duty Vehicles (2010)
Board on Energy and Environmental Systems (BEES)